Campus Safety and Security

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KRS 164.9481 Duty of postsecondary institution to maintain crime log -- Duty to report to campus community on crimes and threats to safety or security of students and employees.

1) Crime Log:

(a)  Each postsecondary education institution shall make, keep, and maintain a daily log, written in a form approved by the Council on Postsecondary Education that can be easily understood, recording all crimes occurring on campus and reported to campus security authorities or local law enforcement agencies, including:

1. The category of crime, and a description of the incident, date, time, and general location of each crime; and 
2. The disposition of the complaint if known, including referral for prosecution, institutional disciplinary proceedings, or investigation by another state agency. The disposition shall include a reference to an investigation or incident report number.

(b)  All entries in the campus crime log shall be made available for public inspection within twenty-four (24) hours after the first report of an incident was made to any campus security authority or local law enforcement officials.

1. If there is clear and convincing evidence that the release of the information would cause a suspect to flee or evade detection, would result in the destruction of evidence, or is prohibited from release by law, the information may be withheld until that damage is no longer likely to occur from the release of the information. Only the information that is absolutely necessary to withhold for the reasons stated in this paragraph may be withheld; all other information shall be released. 
2. In the event information is withheld under the provisions of paragraph (a) of this subsection, the crime shall still be reported and made available for public inspection.

(c)  The campus crime log required by this section shall be readily accessible and open for public inspection at all times and shall be made available on campus computer networks to which students, employees, and other campus community members have access. Each semester the institution shall notify currently enrolled students, students applying to the institution, and employees of the availability of the campus crime log, where it can be accessed, and the exact electronic address on the computer network.

(2) Special reports: In addition to the campus crime log, each postsecondary education institution shall make timely reports to the campus community on crimes reported to campus security authorities or local law enforcement authorities determined by those authorities to present a safety or security threat to students or employees.

(a)  The reports shall be made available to students and employees within twenty-four (24) hours after an incident N first reported.

(b)  The information shall be reported in a manner that will aid in the prevention of similar occurrences.

(c) Institutions shall use computer networks and post the reports in each residential facility. The institution may also use flyers and other campus publications including newspapers, and other media.

(d) Each institution shall adopt a policy to comply with this requirement and the policy shall be included in the postsecondary education institutions annual campus safety and security report published in compliance with KRS 164.9485.

Effective: July 14, 2000
History: Created 2000 Ky. Acts ch. 190, sec. 2, effective July 14, 2000.

Annual Report

Schools have to publish an annual report every year by October 1st that contains 3 years worth of campus crime statistics and certain security policy statements including sexual assault policies which assure basic victims' rights, the law enforcement authority of campus police and where students should go to report crimes. The report is to be made available automatically to all current students and employees while prospective students and employees are to be notified of its existence and afforded an opportunity to request a copy. Schools can comply using the Internet so long as the required recipients are notified and provided the exact Internet address where the report can be found and paper copies are available upon request. A copy of the statistics must also be provided to the U.S. Department of Education.

Crime Statistics

Each school must disclose crime statistics for the campus, unobstructed public areas immediately adjacent to or running through the campus, and certain non-campus facilities including Greek housing and remote classrooms. The statistics must be gathered from campus police or security, local law enforcement, and other school officials who have "significant responsibility for student and campus activities" such as student judicial affairs directors. Professional mental health and religious counselors are exempt from reporting obligations, but may refer patients to a confidential reporting system which the school has to indicate whether or not it has.

Crimes are reported in the following 7 major categories, with several sub-categories: 1.) Criminal Homicide broken down by a.) Murder and Nonnegligent Manslaughter and b.) Negligent manslaughter; 2.) Sex Offenses broken down by a.) Forcible Sex Offenses (includes rape) and b.) Nonforcible Sex Offenses; 3.) Robbery; 4.) Aggravated Assault; 5.) Burglary; 6.) Motor Vehicle Theft; and 7.) Arson.

Schools are also required to report the following three types of incidents if they result in either an arrest or disciplinary referral: 1.) Liquor Law Violations; 2.) Drug Law Violations; and 3.) Illegal Weapons Possession. If both an arrest and referral are made only the arrest is counted.

The statistics are also broken down geographically into "on campus," "residential facilities for students on campus," noncampus buildings, or "on public property" such as streets and sidewalks. Schools can use a map to denote these areas. The report must also indicate if any of the reported incidents, or any other crime involving bodily injury, was a "hate crime."

Access To Timely Information

Schools are also required to provide "timely warnings" and a separate more extensive public crime log. It is these requirements which are most likely to affect the day to day lives of students. The timely warning requirement is somewhat subjective and is only triggered when the school considers a crime to pose an ongoing "threat to students and employees" while the log records all incidents reported to the campus police or security department.

Timely warnings cover a broader source of reports (campus police or security, other campus officials, and off-campus law enforcement) than the crime log but are limited to those crime categories required in the annual report. The crime log includes only incidents reported to the campus police or security department, but covers all crimes not just those required in the annual report, meaning crimes like theft are included in the log. State crime definitions may be used.

Schools that maintain a police or security department are required to disclose in the public crime log "any crime that occurred on campus…or within the patrol jurisdiction of the campus police or the campus security department and is reported to the campus police or security department." The log is required to include the "nature, date, time, and general location of each crime" as well as its disposition if known. Incidents are to be included within two business days but certain limited information may be withheld to protect victim confidentiality, ensure the integrity of ongoing investigations, or to keep a suspect from fleeing. Only the most limited information necessary may be withheld and even then it must be released "once the adverse effect…is no longer likely to occur."

The log must be publicly available during normal business hours. This means that in addition to students and employees the general public such as parents or members of the local press may access it. Logs remain open for 60 days and subsequently must be available within 2 business days of a request.

UC Safety Information

If you are in immediate danger or would like to report directly to the police, call 911

UC Campus Safety, call 606-539-4444

UC Counseling Center, call 606-539-3566

Kentucky Association of Sexual Assault Programs

National Sexual Assault Hotline: 800.656.HOPE (4673)

National Domestic Violence Hotline: 800-799-7233

National Suicide Prevention Lifeline: 800-273-TALK (8255)

Title IX Training

The University offers a variety of training opportunities to the campus community. Employees of the University complete Title IX training through the learning platform Everfi. Incoming students complete Title IX training through the learning platform MyStudentBody.

Members of the Title IX Compliance Team have completed the following training:

• August 2022
  • The Title IX team at the University completed a group training presented by Hush Blackwell LLP related to regulations, investigations, and hearings. The related training materials may be accessed through this link.
     
• August 2, 2021
  • The Title IX team at the University completed a group training sponsored by ATIXA. For more information about ATIXA training materials, please visit, https://www.atixa.org/2020-regulations-requirement-posting-of-training-materials/
• July, 2020
  • The following completed trainings were hosted by ATIXIA (https://atixa.org/). Their training materials are copyrighted and are available by contacting ATIXA directly at (610) 644-7858.
    • Investigator Level I, Investigator Level II, Hearing Officer/Decision Maker, OCR Title IX Regulations, and Title IX Coordinator Level I

For questions regarding University training efforts, please contact:

Dr. Quentin Young
Chief Financial Officer and Title IX Coordinator
Gatliff Administrative Building, Office 224
(606) 539-4597 | quentin.young [at] ucumberlands.edu (quentin[dot]young[at]ucumberlands[dot]edu)

Dr. Jamirae Holbrook  
Vice President for Student Services and Deputy Title IX Coordinator  
Boswell Campus Center 
(606) 539-4120; jamirae.holbrook [at] ucumberlands.edu (jamirae[dot]holbrook[at]ucumberlands[dot]edu)