University of the Cumberlands
Authorization/Reservation Form for Travel

Printable Form

PLEASE GIVE AT LEAST A 72 HOUR NOTICE WHEN SCHEDULING VEHICLES. THIS FORM MUST BE APPROVED BEFORE THE BUSINESS OFFICE WILL ADVANCE FEES, ISSUE VEHICLE AUTHORIZATIONS, TRAVEL LOANS, TRAVEL EXPENSE OR VOUCHER REIMBURSEMENTS. ATTACH A COPY OF ALL PERSONS RIDING IN VEHICLE. REMEMBER TO REQUEST A TAX EXEMPT FORM FOR HOTEL STAYS. FOR MORE INFORMATION PLEASE CALL 4209.
Section #1  General Information
Section #4 Projected Costs & Budget Worksheet
Department: Public Transportation $
Contact Person: Airline Tickets x $ Cost $
Dept. Phone: College Mileage x $. Per Mile $
Cell Phone: Private Mileage x $. Per Mile $
# of People: Rental Mileage x $. Per Mile $
Group/Individual: Meals $ Cost x # of People $
Destination Rooms Nights x $ Cost $
Section #2
If advance payment is required please complete and attach a payment authorization.
Purpose of Trip:
Please Check One: Registration & Entry Fees $
Academic: Administrative:
If advance payment is requried please complete and attach a payment authorization.
Staff: Athletics: All other misc. costs
$
Student: Optional: Required:
Include every expense not mentioned above
Section #3 Travel Information
Total projected cost of trip   $
  If cash advance is needed, complete travel loan card and attach with this form.

Scheduling of college vehicle: contact physical
plant department for availability and assignment.  If
you use a college credit card, please turn in your
receipt(s).

Out-of-Pocket Expense
PLEASE FILE THESE ITEMS ON YOUR PERSONAL
TRAVEL EXPENSE (GREEN) OR TRAVEL LOAN
EXPENSE REPORT (ORANGE) UPON YOUR RETURN.
ALL RECEIPTS REQUIRED

Transportation Needed:
College Credit Card
ITEMIZED RECEIPTS ARE REQUIRED
*College: Personal: Public:
*Rental Vehicle: Airline:

Personal Credit Card
ITEMIZED RECEIPTS ARE REQUIRED

Authorization

*=What Type:
Expect Travel Dates: _____________________________
Department Head
___________
Date
Departing: Time:
Returning: Time:
_____________________________
Business Office
___________
Date

Airport Information:
Name of Airport
Arrival Time
Departure Time
Type of Vehicle

Please remember to PRINT this page first.

Also remember to fill out Page 2 by
clicking here



Green Sheet

_____________________________
Athletic Director
Athletics Only
___________
Date
_____________________________
Academic Dean
Required if travel interferes with class schedules
___________
Date
_____________________________
President
___________
Date